How Do I Add a Private Excursion to My Easy Trips Website?
Private excursions differ from group tours because the customer books the tour exclusively for themselves or their personal travel party, without sharing transport or guides with strangers. Easy Trips is built to distinguish clearly between these two tour types. In this guide, we explain how to set up a private excursion step by step.
The Fundamental Difference: Private vs. Group Tours
On group tours, seats are pooled cumulatively across all customers for a given date. On private tours, the entire booking is reserved exclusively for a single party. This directly affects how pricing is configured—frequently structured around vehicle tiers or party sizes rather than a simple per-person ticket.
Steps to Add a Private Excursion from the Admin Panel
1. Access the Private Excursions Module
From your admin panel, navigate to the 'Private Excursions' section and click 'Add New Excursion'.
2. Basic Details
- Title and Description: Just like group tours, provide clear itineraries, highlights, and operational details.
- Photos: Authentic, appealing photography builds traveler confidence and increases conversion.
3. Tiered Group Pricing
Private excursions usually feature flexible pricing based on group size or vehicle category (such as a private sedan for couples or an executive minibus for large families). You can establish distinct price tiers according to passenger count.
4. Setting Duration and Schedules
Define duration (hours or full days) and set operational days (daily departures or specific weekdays), following the same intuitive scheduling workflow as group tours.
5. Add-On Extra Services
Configure optional upgrades such as multilingual certified guides, dining packages, or specialized sporting equipment for travelers to select at checkout.
Do Private Excursions Require Seat Tracking Like Group Tours?
No. Because a private tour booking reserves the entire service for that party, the concept of cumulative 'remaining seats' does not apply. Operational focus shifts to schedule availability and vehicle/guide allocation rather than counting seats.
Working with External Suppliers for Private Excursions
If your operations rely on specialized local subcontractors or partner operators to execute private tours, you can link each private tour to a designated supplier profile in your dashboard. New reservations are routed straight to that supplier via Telegram. If that supplier declines, you can reassign the booking to a backup supplier with one click.
Tips for Presenting an Irresistible Private Tour
- Clarify exact inclusions (private transportation, professional guides, entry admissions, meals) versus exclusions.
- Use imagery that conveys privacy, exclusivity, and personalized attention rather than crowded group scenes.
- Offer vehicle options (standard, luxury) so clients can tailor the experience to their budget.
Tracking and Managing Bookings
Like every module on Easy Trips, any new private excursion booking alerts you immediately via Telegram with complete party details. You can confirm, decline, or dispatch the booking to a supplier directly from the chat window.
Summary
Setting up private excursions on Easy Trips is as simple as creating group tours, with enhanced flexibility for party-based pricing and supplier coordination. Your agency presents polished, transparent private packages, allowing travelers to book with complete confidence.
Ready to offer private excursions on your website today? Register for free here.