How Do I Add a New Group Excursion to My Easy Trips Website?
If your core tourism business revolves around group excursions, the most critical step once your website goes live is publishing tours in a way that is attractive and effortless for travelers to book. In this guide, we walk you through the detailed steps of adding a new group excursion.
What Exactly Is a Group Excursion on the Platform?
A group excursion is a tour shared among multiple travelers (such as a full-day historical or coastal sightseeing tour), where available seats are tracked cumulatively for each specific calendar date. For example, if an excursion has 20 seats and 5 guests book, 15 seats automatically remain open for other customers booking that same date.
Steps to Add an Excursion from the Admin Panel
1. Access the Group Excursions Section
From your administrative dashboard, navigate to the Group Excursions section and click 'Add New Excursion'.
2. Basic Information
- Excursion Title: Ensure it is descriptive and clear (e.g., 'Full-Day Luxor Historical Tour' rather than a vague title).
- Detailed Description: Outline the itinerary, visited landmarks, inclusions, and essential instructions for travelers.
- Photos: Upload genuine, high-resolution tour imagery—visuals directly drive online booking decisions.
3. Pricing and Duration
Specify the per-person adult price (with optional child tier pricing based on your company policy) and indicate the overall duration in hours or days.
4. Setting Available Seats
Here you define the maximum passenger capacity per tour departure date. The system automatically calculates remaining capacity per date based on confirmed bookings. Unpaid bookings whose payment window has expired are automatically released back into available inventory. If you do not wish to enforce a seat ceiling, you can leave capacity unlimited.
5. Setting Availability Days
Configure whether the tour operates daily, on designated weekdays only, or on specific scheduled calendar dates to match your operational schedule.
6. Extra Services
If you offer optional add-ons (such as gourmet lunch, private tour guide, or extra activity insurance), you can configure them as selectable add-ons at checkout.
Post-Publishing: How to Monitor Your Excursion
Once published, the tour appears immediately on your live storefront, and any new reservation triggers an instant Telegram notification. You can also view a dedicated availability calendar showing booked seats, remaining capacity, and manually blocked dates for every day of the month.
Can I Temporarily Block a Specific Date (e.g., Severe Weather)?
Yes. If unforeseen circumstances arise (such as adverse maritime or weather conditions) and you need to suspend bookings for a particular date without canceling the excursion entirely, you can block that specific date directly on the availability calendar, preventing further checkout for that day until you reopen it.
Tips for a High-Converting Group Excursion
- Use authentic, high-quality photos rather than generic stock imagery.
- Write thorough descriptions addressing common questions (timing, inclusions, meals provided).
- Display transparent pricing without hidden checkout fees.
- Audit seat allocations regularly, especially during peak travel seasons.
Summary
Adding a group tour on Easy Trips takes only minutes without writing a single line of code. All you provide are the core tour details (title, description, imagery, pricing, and capacity), and the platform handles the rest—from public listing to automated inventory management.
Ready to showcase your group tours on your dedicated website? Register for free and get started here.